Archiving and Deleting Items and Tests That You No Longer Need

You can archive and delete content that you do not wish to use anymore. This will remove it from your content tab tables. Archived and deleted content cannot be shared, administered, or associated with other content. Your ability to archive and delete content depends on its status and other conditions explained in Table 2. You cannot archive or delete any items or tests in a shared library.

Table 2: Archive and Delete Permissions

Content Type	Archive and Delete Permissions
Draft Item	Draft items can be deleted if they are not linked to any tests. Draft items cannot be deleted while they are linked to a test. Draft items cannot be archived.
Published Item	Published items cannot be deleted. Published items cannot be archived if they are linked to a published test. Published items can be archived only if every test they are linked to is also archived.
Draft Test	Draft tests can be deleted. When deleting a Draft test, users can choose to also archive any items on that test that are not linked to additional tests. Draft tests cannot be archived.
Published Test	Published tests cannot be deleted. Published tests can be archived. When archiving a Published test, users can choose to also archive any items on that test that are not linked to additional tests. Archiving a test does not change the status of any test items that are also linked to additional tests.

• To archive a test or item, select the checkbox for each item or test you wish to archive and then click Archive above the content tab table (you may need to apply filters first).
  • When archiving a Published test, mark the Archive Published Items Not On Other Tests checkbox if you wish to also archive the test items that do not appear on any other tests.
  • In the pop-up window, click OK. The status of the content changes to Archived.
  • If you wish to restore an archived item or test, set the Status filter to Archived, then select the checkbox for the content you wish to use again and click Restore above the table.
• To delete a draft item or test, select the checkbox for each item or test you wish to delete and then click Delete above the content tab table (you may need to apply filters first).
  • When deleting a Draft test, mark the Archive Published Items Not On Other Tests checkbox if you wish to also archive the test items that do not appear on any other tests.
  • In the pop-up window, click OK. The content is removed from Authoring.